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Administrative Assistant / Receptionist

Job Responsibilities:

  • Build campus culture by ensuring welcoming, acknowledging, and attending to students, parents, visitors, and staff as they enter and exit the campus
  • Create a positive first impression by managing phones with appropriate messaging, inquiry, recording, communication and follow-up
  • Demonstrate successful messaging with parent and professional inquiries with the marketing skills to encourage and schedule campus tours
  • Be the central point to communicate with Campus Director when he/she is in the field
  • Submit student records including daily attendance and session tracking owns the coordination of enrollment and on-going documents with accuracy
  • Collaborate all session tracking, attendance, schedule needs and other daily workflow updates and changes to Campus Director at the start and end of each day
  • Maintain campus inventory and submit supply orders as needed
  • Maintain bulletin brag boards, campus culture photos, monthly testimony stories
  • Ensure all office machines and kitchen areas are stocked
  • Ensure the campus shared areas are clean and tour ready at all times
  • Other receptionist duties as assigned

Qualifications:

  • Demonstrated customer service and front desk office management
  • Ability to work cooperatively and collaborative with all stakeholders
  • Exceptional organizational and detail-oriented skills
  • Exceptional communication skills, both written and oral
  • Self-motivated with the ability to meet and exceed goals

Requirements:

  • 4-year university degree or equivalent experience
  • Experience with Google Docs, Chromebooks, and web-based data systems
  • Available to work Monday through Friday between 8 am and 6:30 pm


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